October 10, 2024
How to Decline a Job Interview With Tips and Templates
When you apply for multiple jobs, you might get an interview for a role that doesn't match what you're looking for. If you're not interested, you should politely decline a job interview as soon as possible.
Doing this in a professional way helps you keep a good reputation with companies and recruiters.
In this article, we review how to decline a job interview with tips and templates to handle this process with ease.
Tips for Declining a Job Interview
If you're sure you don’t want to proceed with the job interview but want to maintain a good relationship with the recruiter and employer, keep these tips in mind to leave the door for the future.
1. Be Quick to Respond
While it’s important to think about your decision, remember the recruiter has a timeline. Don’t wait too long. Since you’re declining an interview, not a job offer, try to decide within 24 hours.
It shows respect and lets them move forward with other candidates.
2. Be Polite
Being polite and kind is important because it leaves a good impression. The same company or recruiter might have future job openings you’ll like.
In your email, thank them for considering you and let them know you appreciate their time. You can also wish them luck in finding the right person for the job.
3. Be Vague
Be clear and brief when declining the interview. You don’t need to give a lot of details. Saying too much might hurt your chances or make them doubt your interest in the job.
4. Offer to Connect Them to Another Candidate
Offer to help by sharing the job on your LinkedIn or Facebook and sending interested candidates to the recruiter.
This shows you’re helpful and keeps you in their good graces, making you more likely to be remembered for future opportunities.
How to Decline an Interview Template
Here are the best templates that you can use to decline an interview politely.
1. The Email Template for When You Don’t Want to Do the Interview
Subject: Declining Interview Opportunity
Dear [Recruiter’s Name],
Thank you so much for taking the time to review my application and inviting me to interview for the [position] role at [Organization]. However, I regretfully need to withdraw my application from this process.
Thank you again for your time and consideration, and I hope we can stay connected.
Best regards,
[Your Name]
________________________________________________________________
This email template is direct and respectful of the interviewer’s time. It clearly states you’re not interested in the interview "at this time" and expresses thanks for the opportunity.
2. The Email Template for When You’ve Accepted Another Job Offer
Subject: Withdrawal of Application for [Job Title]
Dear [Recruiter’s Name],
Thank you for considering me for the [Job Title] position. I wanted to inform you that I have accepted another job offer and must withdraw my application for this role.
I appreciate the opportunity and your understanding. I hope our paths cross again in the future.
Best regards,
[Your Name]
________________________________________________________________
This example explains declining a position because they found another job. It's clear and to the point about why they're not pursuing the interview.
Conclusion
To decline a job interview, be clear and polite in your response. Thank the recruiter for the opportunity and let them know you’re not interested. Acting promptly and professionally will help maintain a positive impression.